JDE: 4.72.3

Ankeny Community School District

Substitute Building Secretary – District Wide (SY 21 – 22)

Purpose Statement

The position of Substitute Building Secretary is to efficiently and effectively perform office and clerical duties in support of daily school operations and activities including providing assistance to students, staff, parents, visitors, explaining policies and procedures, providing general information related to policies and procedures, ensuring safety and security of students and staff. A building secretary work under the supervision of building administration.

Job Title: Substitute secretary                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

Hourly Wage: $14.25/hour

Reports To:         Building Principal 

Wage/Hour Status:  Non-Exempt

Hours: Vary based on building, location, and need

Minimum Qualifications:

• High school diploma or GED
• Strong communication skills
• Strong relationship skills
• Strong organization and accuracy
• Experience working with children, preferred
• Experience as a secretary or receptionist, preferred
• Proficient in technology skills

Job Goal:

To provide positive customer service to everyone in the school, while ensuring the day-to-day business operations of the school go smoothly.  The bookkeeper secretary provides assistance and technical support to all members of the school community.

Essential Functions

• Work well with school personnel, parents, and the public.
• Communicates effectively, both orally and in writing.
• Completes all school business operations with accuracy.
• Complete basic clerical and office tasks with efficiency.
• Work efficiently and effectively without close supervision.

Performance Responsibilities and Duties

1. Provide great customer service, information, and assistance to school personnel, parents, and the public.
2. Creating a warm and friendly office environment.
3. Provide a variety of clerical and office assistant duties related to the day to day business needs of the school.
4. Participate in staff development training programs, faculty meetings, and special events as assigned.
5. Manages the schools requisitions and purchase orders.
6. Manages the school cash handling and money receipts.
7. Demonstrates integrity and maintains confidentiality.
8. Is respectful and appropriately interacts with school personnel, parents, and the public.
9. Works well with others, maintaining positive and effective communication with all school personnel, parents, and the public.
10. Upholds and adheres to safety rules and policies of the Ankeny Community School District safety program.
11. Supports the goals and objectives of the school district and follows all district policies.
12. Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to

district operations.

13. Performs any other duties as assigned by the appropriate supervisor.
14. Perform all duties in a safe manner to avoid injury to oneself and/or others.

Other Functions

• Responds to emergency situations for the purpose of resolving immediate safety concerns and/or directing to appropriate personnel for resolution.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Working Environment

Mental Demands/Physical Demands/Environmental Factors:

The usual and customary methods of performing the position functions require the following physical demands:  some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Working conditions may include extreme temperatures and humidity.  Hazards may include exposure to communicable diseases. This position requires the ability to maintain emotional control under stress.

Supervisory Responsibilities:

None

Terms of Employment

Work year established by the Superintendent; Salary according to schedule adopted annually.

Evaluation:

Job performance will be evaluated annually as per district policies and procedures

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.