The Ankeny Community School District (CSD) is renowned for its excellence across academics, athletics, the arts, and various activities. Situated in central Iowa, just 6 miles from Des Moines, Ankeny CSD caters to over 12,800 students from preschool through 12th grade, making it the 7th largest district in the state. With a strong reputation for its commitment to student success and a competitive salary and benefits package, Ankeny CSD is a standout choice for both educators and families seeking a high-quality educational environment.

JDE: 8.01

Before & After School Program - Assistant Site Leader

Purpose Statement

The purpose of an Assistant Site Leader is to assist in the management of site level before/after school program according to program procedures while providing a safe and secure instructional environment.  

Job Title:  Before & After School Program - Assistant Site Leader

Hourly Rate: $18.25-$20.00/hour, based on qualifications and experience

• Opportunity to apply for Iowa Dept. of Human Services recruitment & retention bonus program

Benefit Summary: E

Reports To: Before & After School Program Site Leader

Wage/Hour Status: Non-Exempt

Job Details

• Attend Required Professional Development: Staff Orientation and Training – as scheduled 
• Attend additional youth development and other professional development, as required
• Attend monthly site leadership meetings as scheduled, potentially outside of regular program hours
• Attend site team meetings as scheduled, potentially outside of regular program hours

Employment Dates: August – June

• Hours: Monday – Friday 6:15 – 7:45 a.m. 
• Hours: Monday – Friday 2:15 – 6:00 p.m. 
• No-School Day Camps – required availability 6:30 a.m. – 6:00 p.m., as enrollment requires
• Extended Break Camp (winter, spring) – required availability 6:30 a.m. – 6:00 p.m., as enrollment requires
• Inclement Weather Program Days – per Handbook inclement weather hours

Position hours are part-time.  Total weekly hours will not exceed 29.75; exact hours are per individual employment agreement.  Position is scheduled for the full program contract year.

Minimum Qualifications:

• High School diploma or equivalent
• Meets the Iowa Department of Human Services assistant site supervisor requirements

Desirable Qualifications:

• Certified teacher or degreed professional
• 3 years classroom/relevant experience working with school-age youth
• Project management/leadership experience
• Experience as a mentor/coach with children and/or adult
• Supervisory experience

Essential Functions 

• Administer quality Before & After School Program site while adhering to District policy, program procedures, and Iowa Department of Human Services Minimum Standards.
• Firm understanding of District and program policy and procedures, and Iowa Department of Human Services minimum standards, to maintain student safety and security, respond appropriately to parent inquiries/concerns, and supervise employees.
• Maintain open communications with parents and customers while providing exemplary customer care.
• Maintain confidentiality of personnel and student information and records.
• Supervise, evaluate, and coach Before & After School Program site staff and substitutes.
• Establish a positive, supportive, and working relationship with employees.
• Develop and maintain an effective level of communication with appropriate personnel, including program employees, district administrators, and the program manager.
• Communicate program expectations and procedures clearly, effectively, and in a positive manner to employees and students.
• Accurately compile and maintain required site documentation.  Submit required reports to Manager by established deadlines.
• Successfully implement and model positive student behavior management techniques.
• Assist with implementation and coaching/modeling of academic, enrichment, and recreational curriculum/programs; actively participate and engage in activities with students; not just supervise or observe.
• Present a positive image of the program while providing exemplary customer care and ensure program procedures are followed by all assignees. 
• Prepare high-quality, hands-on, engaging, and age-appropriate curriculum, when necessary.  Assist employees in adapting instructional activities to assist and meet the needs of students. 
• Assist the Manager in developing, implementing, and evaluating practices and procedures to improve the Before & After School Program.
• Demonstrate responsible control over assigned program resources.  Ensure materials and supplies are available.
• Attend work regularly, routinely, and on time.  Find approved substitutes for absences when necessary. 
• Promote Before & After School Program services and recruit students to maintain program enrollment.
• Monitor Before & After School Program facility maintenance and cleanliness.
• Maintain a continuing program of personal professional development, including active participation in required trainings and meetings to improve program quality and ensure compliance with Iowa Department of Human Services minimum standards.  Actively implement program initiatives and new learning, as required.
• Have, or be able to obtain, current adult and child CPR and First Aid Certification with AED training within the designated timeline.
• Assist with special event programming, field trips, and guest speakers.  
• Some evening and weekend hours may be required on a limited basis.
• Performs other duties as assigned by the Manager.

Other Functions 

• Ability to maintain positive discipline and motivate students
• Ability to supervise multiple levels of staff
• Team player with exceptional human relations skills 
• Ability to read and implement lesson plans
• Ability to take direction and perform advanced tasks with little supervision
• Exemplary organizational skills
• Ability to carry through multiple tasks while meeting deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to be flexible with a willingness to learn
• Ability to implement program procedures

Knowledge, Skills and Abilities

• Specific knowledge based competencies required to satisfactorily perform the functions of the job include:
• Instruction and assessment practices
• Child development, brain development, and best practices in education
• Curriculum development
• Safety practices and procedures
• Conflict resolution
• Crisis de-escalation techniques

• Specific skill based competencies required to satisfactorily perform the functions of the job include: 
• Interacting effectively with students, teachers/staff, the community and parents
• Adhering to safety practices
• Operating standard office equipment including using pertinent software applications
• Preparing and maintaining accurate records
• Using district approved crisis intervention techniques

• Specific ability based competencies required to satisfactorily perform the functions of the job include: 
• Ability to schedule a significant number of activities, meetings and/or events
• Flexibility is required to independently work with others in a wide variety of circumstances
• Ability to work with a significant diversity of individuals and/or groups
• Ability to problem solve
• Ability to use effective hiring techniques
• Budget management
• Adaptability to changing work priorities
• Maintaining confidentiality

Working Environment 

Mental Demands/Physical Demands/Environmental Factors:

The usual and customary methods of performing the position functions require the following physical demands:  significant lifting, carrying, pushing, pulling, climbing, reaching, driving, standing and walking. Working conditions may include extreme temperatures and humidity.  Hazards may include exposure to communicable diseases. This position requires one to maintain emotional control under stress.

Responsibility

Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; directing other persons within a department, large work unit, and/or across several small work units; directing the use of budgeted funds within a work unit; utilization of some resources from other work units is often required to perform the job’s functions.  There is a continual opportunity to significantly impact the organization’s services.

Supervision

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
May be assigned the management, coordination, and evaluation of classified employees assigned to the school. 

Terms of Employment

Work year established by the BASP Manager.

Clearances

Criminal Justice Fingerprint/Background Clearance

RULE 441 IAH 109.6(2)

On-site supervisor. The on-site supervisor is responsible for the daily supervision of the center and must be on site daily either during the hours of operation that children are present or a minimum of eight hours of the center’s hours of operation. Information shall be submitted in writing to the child care consultant before the start of employment. Final determination shall be made by the Department. Information shall be submitted sufficient to determine that the on-site supervisor meets the following minimum qualifications:

1. Is an adult.
2. Has obtained a high school diploma or passed a general education development test.
3. Has certification in infant, child, and adult cardiopulmonary resuscitation (CPR), first aid, and Iowa’s mandatory reporting of child abuse.
4. Has achieved a total of 75 points obtained through a combination of education, experience, and child development-related training as outlined in the following chart:

(1) In obtaining the total of 75 points, a minimum of two categories must be used, no more than 50 points may be achieved in any one category, and at least 10 points shall be obtained from the experience category.

(2) Points obtained in the child development-related training category shall have been taken within the past five years.

(3) For on-site supervisors in centers predominantly serving children with special needs, the on-site supervisor may substitute a disabilities-related or nursing degree for the bachelor’s degree in early childhood, child development or elementary education in determining point totals. In addition, experience in working with children with special needs in an administrative or direct care capacity shall be equivalent to full-time experience in a child care center or preschool in determining point totals.

(4) For on-site supervisors in centers serving predominantly school-age children, the on-site supervisor may substitute a degree in secondary education, physical education, recreation or related fields for the bachelor’s degree in early childhood, child development or elementary education in determining point totals. In addition, child-related experience working with school-age children shall be equivalent to full-time experience in a child care center or preschool in determining point totals.

RULE 441 IAC 109.6(6)

Record checks. The Department shall conduct criminal and child abuse record checks in Iowa for each owner, director, staff member, or subcontracted staff person with direct responsibility for child care or with access to a child when the child is alone and for anyone living in the child care facility who is 14 years of age or older. The Department may use Form 470-0643, Request for Child and Dependent Adult Abuse Information, and form 595-1396, DHS Criminal History Record Check, Form B, or any other form required for criminal and child abuse record checks. The Department may also conduct criminal and child abuse record checks in other states and may conduct dependent adult abuse, sex offender, and other public or civil offense record checks in Iowa or in other states.

Iowa records checks. Checks and evaluations of Iowa child abuse and criminal records, including the sex offender registry, shall be completed before the person’s involvement with child care at the center. Iowa records checks shall be repeated at a minimum of every two years and when the Department or the center becomes aware of any possible transgressions. The Department is not responsible for the cost of conducting the Iowa records check.

The child care center may access the single-contact repository (SING) as necessary to conduct a criminal and child abuse record check of the person in Iowa. If the results of the check indicate a potential transgression, the center shall send a copy of the results to the Department for determination of whether or not the person may be involved with child care, regardless of the person’s status with the center.

When the Department conducts the records check, the fee shall be $35 effective July 1, 2010. The center shall submit the fee before the Department initiates the record check process. Payment must be in the form of cash, check, money order, or cashier’s check. The Department may access SING to conduct the records check. The Department may also conduct dependent adult abuse, sex offender, and other public or civil offense record checks in Iowa for a person who is subject to a record check.

National criminal history checks. National criminal history checks based on fingerprints are required for all persons subject to record checks under this subrule effective with a center’s initial licensure or relicensure. The national criminal history check shall be repeated for each person every four years and when the Department or center becomes aware of any new transgressions committed by that person in another state. The Department is not responsible for the cost of conducting the national criminal history check.

The child care center is responsible for obtaining the fingerprints of all persons subject to record checks. Fingerprints may be taken by law enforcement agencies, by agencies or companies that specialize in taking fingerprints, or by center staff or subcontractors who have received appropriate training in the taking of fingerprints.

If the results of the Iowa records checks do not warrant prohibition of the person’s involvement with child care or otherwise present protective concerns, the person may be involved with child care on a provisional basis until the national criminal history check and evaluation have been completed.

The child care center shall provide fingerprints to the Department of Public Safety no later than 30 days after the subject’s approval for employment at the center. The center shall submit the fingerprints on forms or in a manner allowed by the Department of Public Safety.

1. Mandatory prohibition. A person with the following convictions or founded abuse reports is prohibited from involvement with child care:

(1) Founded child or dependent adult abuse that was determined to be sexual abuse.

(2) Placement on the sex offender registry.

(3) Felony child endangerment or neglect or abandonment of a dependent person.

(4) Felony domestic abuse.

(5) Felony crime against a child including, but not limited to, sexual exploitation of a minor.

(6) Forcible felony.

1. Mandatory time-limited prohibition.

(1) A person with the following convictions or founded abuse reports is prohibited from involvement with child care for five years from the date of the conviction or founded abuse report:

1. Conviction of a controlled substance offense under Iowa Code chapter 124.
2. Founded child abuse that was determined to be physical abuse.

(2) After the five-year prohibition period from the date of the conviction or the founded abuse report as defined in subparagraph 109.6(6)“b”(1), the person may request the Department to perform an evaluation under paragraph 109.6(6)“c” to determine whether prohibition of the person’s involvement with child care continues to be warranted.

109. Evaluation required. For all other transgressions, and as requested under subparagraph 109.6(6)“b”(2), the Department shall notify the affected person and the licensee that an evaluation shall be conducted to determine whether prohibition of the person'’ involvement with child care is warranted.

(1) The person with the transgression shall complete and return form 470-2310, Record Check Evaluation, within ten calendar days of the date on the form. The Department shall use the information the person with the transgression provides on this form to assist in the evaluation. Failure of the person with the transgression to complete and return this form by the specified date shall result in denial or revocation of the license or denial of employment.

(2) The Department may use information from the Department’s case records in performing the evaluation.

(3) In an evaluation, the Department shall consider all of the following factors:

1. The nature and seriousness of the transgression in relation to the position sought or held.
2. The time elapsed since the commission of the transgression.
3. The circumstances under which the transgression was committed.
4. The degree of rehabilitation.
5. The likelihood that the person will commit the transgression again.
6. The number of transgressions committed by the person.
7. Evaluation decision. Within 30 days of receipt of a completed Form 470-2310, Record Check Evaluation, the Department shall make a decision on the person’s involvement with child care. The Department has final authority in determining whether prohibition of the person’s involvement with child care is warranted and in developing any conditional requirements and corrective action plan under this paragraph.

(1) The Department shall mail to the individual on whom the evaluation was completed Form 470-2386, Record Check Decision, that explains the decision reached regarding the evaluation of the transgression and Form 470-0602, Notice of Decision.

(2) If the Department determines through an evaluation of a person’s transgressions that the person’s prohibition of involvement with child care is warranted, the person shall be prohibited from involvement with child care. The Department may identify a period of time after which the person may request that another record check and evaluation be performed.

(3) The Department may permit a person who is evaluated to maintain involvement with child care if the person complies with the Department’s conditions and corrective action plan relating to the person’s involvement with child care.

(4) The Department shall send a letter to the employer that informs the employer whether the person subject to an evaluation has been approved or denied involvement with child care. If the person has been approved, the letter shall inform the employer of any conditions and corrective action plan relating to the person’s involvement with child care.

1. Notice to parents. The Department shall notify the parent, guardian, or legal custodian of each child for whom the person provides child care if there has been a founded child abuse record against an owner, director, or staff member of the child care center. The center shall cooperate with the Department in providing the names and addresses of the parent, guardian, or legal custodian of each child for whom the facility provides child care.
2. Repeat of record checks. The child abuse and criminal record checks shall be repeated at a minimum of every two years and when the Department or the center become aware of any transgressions. Any new transgressions discovered shall be handled in accordance with this subrule.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board Policy. These employees are not covered by a collective bargaining agreement.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Approved by: Justin Mohr                                                          Date: March 27, 2023

Ankeny Community School District is an Equal Opportunity/Affirmative Action Employer.  It is the policy of the District to provide equal employment opportunities and not to illegally discriminate on the basis of race, national origin, religion, sex, disability, sexual orientation, gender identity, color, age or marital status in its employment and personnel practices.  The job categories where the representative groups are underrepresented.