The Ankeny Community School District (CSD) is renowned for its excellence across academics, athletics, the arts, and various activities. Situated in central Iowa, just 6 miles from Des Moines, Ankeny CSD caters to over 12,800 students from preschool through 12th grade, making it the 7th largest district in the state. With a strong reputation for its commitment to student success and a competitive salary and benefits package, Ankeny CSD is a standout choice for both educators and families seeking a high-quality educational environment.

 

JDE: 5.59

 

Substitute Building Secretary

Purpose Statement

The position of Substitute Building Secretary is to efficiently and effectively perform office and clerical duties in support of daily school operations and activities including providing assistance to students, staff, parents, visitors, explaining policies and procedures, providing general information related to policies and procedures, ensuring safety and security of students and staff. A building secretary works under the supervision of building administration.

 

 

Job Title: Substitute Building Secretary                                                                           

Hourly Wage: $14.65/hour

Reports To:   Building Principal 

Wage/Hour Status:  Non-Exempt

Hours: Vary based on building, location, and need

 

Minimum Qualifications:

• High school diploma or GED
• Strong communication skills
• Strong relationship skills
• Strong organization and accuracy
• Experience working with children, preferred
• Experience as a secretary or receptionist, preferred
• Proficient in technology skills

Essential Functions

• Work well with school personnel, parents, and the public.
• Communicates effectively, both orally and in writing.
• Completes all school business operations with accuracy.
• Complete basic clerical and office tasks with efficiency.
• Work efficiently and effectively without close supervision.

• Provide great customer service, information, and assistance to school personnel, parents, and the public.
• Creating a warm and friendly office environment.
• Provide a variety of clerical and office assistant duties related to the day to day business needs of the school.
• Participate in staff development training programs, faculty meetings, and special events as assigned.
• Manages the schools requisitions and purchase orders.
• Manages the school cash handling and money receipts.
• Demonstrates integrity and maintains confidentiality.
• Is respectful and appropriately interacts with school personnel, parents, and the public.
• Works well with others, maintaining positive and effective communication with all school personnel, parents, and the public.
• Upholds and adheres to safety rules and policies of the Ankeny Community School District safety program.
• Supports the goals and objectives of the school district and follows all district policies.
• Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.

• Performs any other duties as assigned by the appropriate supervisor.
• Perform all duties in a safe manner to avoid injury to oneself and/or others.

Other Functions

• Responds to emergency situations for the purpose of resolving immediate safety concerns and/or directing to appropriate personnel for resolution.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

 

Working Environment 

Mental Demands/Physical Demands/Environmental Factors:

The usual and customary methods of performing the position functions require the following physical demands:  significant lifting, carrying, pushing, pulling, climbing, reaching, driving, standing and walking. Working conditions may include extreme temperatures and humidity.  Hazards may include exposure to communicable diseases. This position requires one to maintain emotional control under stress. 

 

Responsibility 

Responsibilities include working under limited supervision using standardized practices and/or methods. Utilization of some resources from other work units is often required to perform position functions.  There is some opportunity to significantly impact the organization’s services. 

 

Terms of Employment 

Work year established by the Superintendent; Salary according to schedule adopted annually.

 

Clearances

Background Clearance

 

Evaluation 

Job performance will be evaluated annually, as per district policies and procedures

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

 

Approved by:     Justin Mohr                                        Date: August 6th, 2024

 

Ankeny Community School District is an Equal Opportunity/Affirmative Action Employer.  It is the policy of the District to provide equal employment opportunities and not to illegally discriminate on the basis of race, national origin, religion, sex, disability, sexual orientation, gender identity, color, age or marital status in its employment and personnel practices.  The job categories where the representative groups are underrepresented.